Key functions of Department of Treasury Operations include;

• Translate the annual budgets into operational cash flows and budget execution plans
• Manage daily cash in-flows and out-flows of the government
• Undertake market liquidity assessments to ensure stability in financial markets to how manage with the government program
• Monitor money market conditions and develop appropriate borrowing instruments for the Government.

To cater these requirements, the “Treasury Operation Manager Software” developed and implemented by Science Land has been operated successfully at Treasury Operation Department of General Treasury Since 2005. This software was designed to encompass all the activities of Treasury Operations managed by the department.

The objectives to be achieved by this system were:

• Improve cash-flow management
• Improve decision making ability
• Improve the efficiency of fund transfer mechanism
• Increase accuracy and reduce time wastage.
• Build interactivity between TOD and the other departments
• Increase the transparency & the performance

Starting from preparation of vouchers for payments and receipts to issue of cheques and maintaining those transactions under government accounting system, monitoring and transferring those data for preparing final accounts of government of Sri Lanka is processed through this system. In addition maintaining bank reconciliation & other bank related activities, cash book and cash flow management are also very important parts of this software. Also the financial and operational monitoring reports produced by this software have given enough leverage to the top management in taking correct financial decisions in advance.

This software follows the exact procedures of government treasury operations as well as the government accounting procedure plus the government accounting code structure to operate it successfully.

We have also successfully developed and implemented the Treasury Single Accounts System (TSA) as per the request made by the Department of Treasury Operations. This is an extension to the Treasury Operation Manager Software project. This system enables Treasury Operation Manager Software to link with the banks electronically to improve the efficiency in government fund handling

“Finance Management & Monitoring System” for Health Sector Development Project (HSDP)

The Health Sector Development Project (HSDP), funded by World Bank is focus on supporting and strengthening existing preventive care services. The objectives of the project are fully aligned with the World Bank’s Country Assistance Strategy (CAS) for Sri Lanka, which supports equal access to public services for all Sri Lankans. The project is build on programs that have succeeded in the past, strengthening them in disadvantaged areas in the country, particularly those with high numbers of people living in poverty. The government strives to strengthen the system at the district, provincial, and central levels.

Starting from preparation of vouchers to issue of cheques and handling the fund inputs of world bank & other local fund sources and maintaining those transactions under the world bank accounting procedures and generating all required financial and monitoring reports including Statement of Expenditure (SOE) for World Bank and final accounts of the project is done through this system. Maintaining the cash book & general ledger, payments & fund management and bank reconciliation are the major areas handled by this software system.

The system was developed and implemented by Science Land and it has been successfully operated at Health Sector Development Project since 2007.

“Implementation and Maintenance of a Financial Management & Reporting (FMS) System” for ICTA (ICTA/MISC/I/NS/32)

The Information and Communication Technology Agency of Sri Lanka (ICTA) is the implementing organization for the e-Sri Lanka initiative. To fulfill its mandate, the ICTA is implementing programs in the areas of

1. Building the National Information Infrastructure
2. Re-engineering Government
3. Investment Promotion and Private Sector Development
4. Developing ICT Human Resources
5. Societal Applications Development (or e-Society)

All the initiatives and programs implemented in the above areas are constantly being monitored to evaluate their effectiveness and also all Financial Management and Reporting (FMS) aspects are recoded to ensure transparency of funds utilizations for the interest of the ICTA management and for the donor organizations.

Structures of Chart of Accounts & Classification codes handled by the system

Structure of the Classification Code

Accounts Classification Code is used to classify the transaction up to several levels of areas. The complete code structure is illustrated in the “Figure 1 - Classification Code Structure” with sample data. Basically it is made up with 6 levels.

Organizational details are stored in the very 1st Level [LEVEL 1]. Second Level [LEVEL 2]of the code captures the details of the Program (in the example it captures one of the two programs i.e. Re-Engineering Government or Leadership) and third Level [LEVEL 3] captures the details of the Donor of the transaction (in the example it captures World Bank, Part of Government, JSDF, or SLIDA). Fourth level [LEVEL 4] captures the details of Sub-Program which belongs to. Fifth level [LEVEL 5] captures the Project details and the last level [LEVEL 6] captures the Activity of the code.

Sample : ICTA/Re-Engineering Government/Information Infrastructure/Government Web
Portal/System BPR Study
Sample Accounts Classification Code : 1/G/3/01/CPT/BPR

Structure of the Account Codes

Account Code is used to capture all accounting details related to a particular transaction. Account Code is consists of four main levels. “Figure 2 - Account Code Structure” illustrates the structure of the account code with sample data.

Account classification is captured in the very first level [LEVEL 1] of the account code. This information may contain whether the account code belongs to Assert, Expenditure, Liability, etc. Second level [LEVEL 2] captures the account group. I.e. if the parent node is Assert, then this level is Fix Asserts or Current Asserts. If the parent level is expenditure this level may be Office Administration, Consultancies, Communication, etc. Third level [LEVEL 3] captures the details of account group. I.e. if the parent node is Fix Assert then this level may consist of Furniture & Fixtures, Office Equipments, etc. Last level [LEVEL 4] captures the detail of the full account. I.e. If the Parent node is Furniture & Fixtures (Assert  Fix AssertsFurniture & Fixtures) then this level may consists of Visitor Chair, Round table, etc.

Sample : Assert / Fix Assert/ Furniture & Fixtures/ Visitor Chair
Sample Accounts Code : 1/FA/F00/018

To manage the financial aspects related to the implemented programs, ICTA appointed Science Land to implement the Financial Management System under the guidance of the FMS team at ICTA.

“Implementation of Finance Management Information System” for National Highways Sector Project (NHSP) – Sri Lanka

National Highways Sector Project is implemented by the Ministry of Highways & Road Development of the Government of Sri Lanka with the Finance assistance from the Asian Development Bank.

The project implementation stage involves the civil works and financial layout is US$ 150 million, funded by Asian Development Bank and counterpart funds of 58 million from the Government of Sri Lanka.

Science Land as the Software consultant was assigned to analyze the system including existing MIS, design, develop and implement an amalgamated software solution for recording finance accounts, keeping track of project implementation / progress, procurement and monitoring and evaluation with a reliable back-up system.

The Objective of this Consultancy Assignment was to,

• Undertake a Client Requirement Survey to identify the scope of the requirements of the proposed FMIS.

Identify the information and reporting requirements of

(i) The PMU office in terms of project management.
(ii) The Ministry of Highways & Road Development
(iii) Asian Development Bank
(iv) General Treasury
(v) Other stakeholder institutions

• Detail the functions, features and performance criteria of the proposed Financial Management Information System including a detailed list of output reports generated through the system.

• Elaborate on the integration of FMIS with MIS which is to be used for project Management and Land acquisition.

• To design, Develop, install and maintain a sustainable software package integrating Financial Accounting/ Management, Information, Procurement reporting, Monitoring and Evaluation for the Ministry of Highways and Asian Development Bank based Procurement, Monitoring and Evaluation of the progress of day to day operations of the packages and complying with reporting and monitoring requirements of PMU, ADB & GOSL.

• Provide systems health management for a sustainable software package. Eg. Password protection, Virus safeguard, Debugging, Backup system both removable and created in a server.
• To recommend and provide specifications for the Hardware needs to be installed including the requirements for networking, for the smooth operation of the Software developed.

“Implementation of Revenue management & Financial Management systems” for Local Government Authorities.

The financial management system being adopted by the local government authorities (LGA) are well directed by the stipulated laws such as Municipal Councils and Urban Councils ordinance and Pradeshiya Sabha (Areal Councils) act. Specific requirements are provided by these laws on financial management and the local government authorities strictly abide the laws by following the instructions given.

In this system, all most all the key components of the financial management system of the LGA’s were considered as below;

• Receiving payments from various sources of revenue of LGAs and by other means of payments
• Payables to different sources
• Main General Ledger
• Cash Book
• Balance Sheet
• Final accounts
• Pre-defined financial statements (forms)
• Monitoring & evaluation

Followings are some of the projects carried out by Science Land under Implementation of revenue Management and Finance Management solution for Local Government initiatives.

Followings are the projects carried out recently by Science Land under Implementation of revenue Management and Finance Management solution for Local Government initiatives.

Urban Council of Bandarawella – Sri Lanka
Implementation of Revenue Management System (Rate, Water Billing and other revenue sources)
Implementation of finance management system

Bandaragama Pradesiya Sabawa (Areal Council of Bandaragama – Sri Lanka)
Implementation of Revenue management & Finance Management system

Municipal Council of Moratuwa – Sri Lanka
Implementation of Revenue Management System

Municipal Council of Badulla – Sri Lanka
Implementation of Revenue Management System (Rate, Water Billing and other revenue sources)

kurunegala Pradesiya Sabawa (Areal Council of Kurunegala – Sri Lanka)
Implementation of Revenue management System & Finance Management system

Kundasale Pradesiya Sabawa (Areal Council of Kundasale – Sri Lanka)
Implementation of Revenue management system

Ambalantota Pradesiya Sabawa (Areal Council of Ambalantota – Sri Lanka)
Implementation of Revenue management system

Ambagamuwa Pradesiya Sabawa (Areal Council of Ambagamuwa – Sri Lanka)
Implementation of Revenue management system & Finance Management system

Gangawata Korale Sabawa (Areal Council of Gangawata Korale – Sri Lanka)
Implementation of Revenue management system

“Implementation of Finance Management Information System” for National Institute of Fisheries and Nautical Engineering (NIFNE) – Sri Lanka

NIFNE is the Premier national training and educational institute in Fisheries and Marine Sciences in the country. Coming under the jurisdiction of the Ministry of Fisheries and Aquatic Resources, it has the mandate to produce necessary manpower for the sustainable management utilization of fisheries and marine resources.

In this project, Science Land was assigned to analyze, design, develop and implement an amalgamated software solution for recording finance accounts, reporting, monitoring and evaluation with a reliable back-up system. Maintaining the cash book & general ledger, payments & fund management and bank reconciliation are the major areas handled by this software system.