User benefits

• Manage your budget very accurately.
• Ledger coding and department budgeting.
• Generate number of reports in various ways. (also standard report formats supported – World banking & treasury operation department formats) eg: Cash book, Profit and Loss Account , Balance sheet
• Improve your payment management and enable head of the accounts division to constantly monitor the financial activities without overloading the working staff.
• You can print your vouchers and cheques.(Time reduce / accurate).
• Online financial reports to analyze financial situation efficiently.
• You can build your own voucher, reports formats.
  
  You can use this in a network environment.
• You can create user access levels.
• You can do account operations with multiple bank accounts and can do bank reconsilation.
• User friendly interface.
• Free installation.
  

1. Payment management

a. Preparation of payments vouchers & Cheques

I. Off line voucher preparation for future payments
II. On line voucher preparation
III. Multiple vouchers can be prepared for single Cheque.
IV. Multiple Cheques can be prepared for single voucher
V. Multiple vouchers can be prepared for multiple Cheques
VI. Voucher serial numbers are unique for the system lifetime. It generates automatically by the system
VII. Posting control of off line vouchers
VIII. Voucher numbers are allowed to make unique for banks, financial period or the system lifetime. It generates automatically but can be allowed to change by the user with a proper system control.
IX. Cheque number is always unique for a day. It generates automatically by the system but can be allowed to change by the user with a proper system control.
X. Retrieval of transaction data of previously entered vouchers & cheques reduces time wasting for similar jobs.
XI. Printing of vouchers & cheques with customized formats and in multiple batches.
XII. Voucher attachments
XIII. Facilities for printing on normal cheque leaves
XIV. Cancellation of vouchers and cheque by authorized personnel.
XV. All the transactions and the order of the transactions are identified by unique transaction IDs, automatically generated by the system.
XVI. Maintaining of counter part of cheques
XVII. Maintaining of cheque and voucher registry
XVIII. Monitoring and maintaining of status of payments (printing status, issuing of cheques etc.)
XIX. Maintaining payments procedures for management (electronic authorization of payments)

b. Handling of payees
c. Handling of Banks and Bank accounts
d. Handling payments by sectors
e. Handling of bank transfers
f. Maintaining payment registries
g. Controlling features for inter-bank transactions
h. Payments analyses by payee, ledger accounts, departments, sectors, classification, profit/cost centers etc.
i. Electronic funds transferring mechanism to bank accounts (without writing cheques)
j. Automatically generate VAT and WHT certificates

2. Receipts management

a. Preparation of pay-in vouchers & receipts

I. Pay-in voucher preparation
II. Receipts of Cash and cheques.
III. Maintaining all required information’s of received cheques and cash.
IV. Pay-in voucher serial numbers are unique for the system lifetime. It generates automatically by the system
V. Receipt numbers are allowed to make unique for banks, financial period or the system lifetime. It generates automatically but can be allowed to change by the user with a proper system control.
VI. Printing of pay-in vouchers & receipts with customized formats and in multiple batches.
VII. Deposit slips can be printed in any given formats.
VIII. Cancellation of pay-in vouchers and receipts by authorized personnel.
IX. All the transactions and the order of the transactions are identified by unique transaction IDs, automatically generated by the system.
X. Maintaining of receipt and pay-in voucher registry
XI. Monitoring and maintaining of status of receipts
XII. Maintaining receipt procedures for management (electronic authorization of receipts)

b. Received cheque registry
c. Handling of drawers
d. Handling receipts by sectors
e. Controlling features for inter-bank transactions
f. Receipts analyses by drawers, ledger accounts, departments, sectors, classification, profit/cost centers etc.
g. Restrict users from viewing transactions of payees from which they are prohibited

3. Cash book and bank reconciliation

a. Cheque encasement and cheque realization
b. Handling of returned cheques & maintaining returned cheques registry
c. Monitoring & maintaining of online cash book & bank balances.
d. Handling bank errors in the reconciliation statements.
e. Options for cash flow management in bank reconciliation statement (with/without issued cheques)
f. payments and receipts cash books

4. General Ledger Capabilities

a. Chart of accounts to capture financial transactions under multiple levels
b. Categorization of account’s levels
c. Categorization of accounts
d. Handling of accounts by customized codes, system generated cords or descriptions plus simultaneously by all of three options.
e. Easy switching between customized codes, system generated cords and descriptions
f. Alphanumeric account numbers as long as 50 characters.
g. Alphanumeric department/Classification codes as long as 130 characters.
h. Maintaining department/Classification codes up to multiple levels
i. Categorization of department/Classification code’s levels
j. Ease system management by deleting, maintaining, and renumbering your GL account numbers
k. Maintain separate periods for adjusting and closing entries
l. Assign retained earnings accounts
m. Lock budgets to prevent unauthorized changes
n. Produce fast, flexible, customized financial statements and can be exported to Microsoft® Excel

I. Balance Sheet and notes to Balance Sheet
II. Profit & Loss & notes
III. Cash flow statements and notes
IV. Trial balance
V. General ledger
VI. and many more customaries statements

o. Financial statements by profit/cost centers & by department/classification
p. Print consolidated statements or statements for any accounting division represented by an account number segment code
q. Handling of journal vouchers

I. All he transactions and the order of the transactions are identified by unique transaction IDs, automatically generated by the system.
II. Electronic authorization of journal vouchers
III. Printing of pay-in vouchers & receipts with customized formats.
IV. Controlling of inter-bank transitions

r. Batch entries for

I. Journal entries
II. Invoicing
III. Inventories
IV. Provisions
V. Payables
VI. Receivables
VII. Petty cash handling
VIII. Fixed assets handling
IX. Project and Job Costing
X. Salary book
XI. Audit entries

s. Handling of transaction’s sources
t. Automatically handling, maintaining and controlling of double entries.
u. Authorization of every batch of transactions.
v. Backward adjustment with system controls.
w. Handling and maintaining financial periods
x. Closing, clearing old data and carrying forward only the balances or carrying forward all the transactions for new financial periods.
y. Audit controls
z. Reversing of posted transactions (of batches) by authorized personnel

5. Contract management

a. Payments made
b. Payments outstanding
c. Handling of contracts
d. Handling of contractors
e. Analytical reports on contract/contractors
f. Revising of contracts
g. Maintaining revise history

6. Budgeting

a. Budgeting periods (Yearly/quarterly/Monthly or even daily)
b. Customaries budgeting period for odd periods
c. Account vise budgeting
d. Department/Classification vise budgeting.
e. Create budgets using prior period information
f. Budgets controls when making payments

7. System security & access control

a. Maintain access levels for user or group of users
b. Tailor access to the system features for user or group of users
c. Add or remove user restrictions at any time in response to staffing changes, changes to your account structure, or as security concerns arise

8. Activity logs

a. Log all the activities
b. Maintaining log history
c. Analytical reports for monitoring system activities

9. Data migration to external systems

a. Exporting data
b. Generate reports for web (htm) & acrobat (pdf.) formats
c. Creating reports in popular formats like Ms Excel, Word etc.

10. Asset management

a. Defining depreciation method and other depreciation policies as required by the organizational financial policy
b. Linking asset management system with the GL
c. Automate ledger entries
d. User defined code structure into multiple levels.
e. Handling location. Name of the location, Address, Email address and contact person details can be added to the system with a location code user
f. User defined location code structure into multiple levels.
g. Handling and controlling of purchasing of assets
h. Transferring of assets among locations
i. Automate depreciation
j. Disposals
k. Revaluations
l. Tracking of asset movements

11. Other features

a. Single User/Multi Users
b. Easy Find Methods
c. No Complicate Jargons or Instructions
d. Drill Down Facility to Source Document
e. Adjusting Previous Transactions with Passwords
f. Report Filtering
g. Easy to Learn Easy to Use
h. Facility to Change Format on printing forms and many more

Thibus cheque writer (Payment management software)

User benefits

• User and group level Security Controls.
• Robust Software architecture is employed by Thibus Cheque Writer for trouble Free
  Operation.
• Computerized Cheque Printing on ordinary Cheque leaves.
• Computerized Voucher printing on user designed voucher layouts.
• Can be used with multiple bank Accounts.
• Simplified data entry (can recall and edit previously entered information.)
• Allows multiple vouchers for a single Cheque.
• User can also handle cancelled cheques and return cheques as well.
• Facility to enter bank deposits and reconcile bank statements.
• Produces a range of Comprehensive reports on cheques, Vouchers written. (Total
  Cheques Written for Day / Month / Year, Cheque details by payee, Vote reports)
• Cash book report.
• Store payee details ledger account which can be recall at anytime.
• Ledger accounts and Bankbook are updated immediately upon entry.
• All the reports are viewable on computer screen. This feature enables users to check the reports before they are printed.
• All online operations. No Closing routines or month end procedures.
• Lifetime warranty against defects in software and one year warranty on
  hardware lock.
• Free of charge training for two persons per package.
• On site Installation.

• Thibus Finance Management System

• Thibus Asset Management System

• Thibus Invoice Management System

• Treasury Operations Manager

• Finance Management and Reporting system including Asset Management

• Revenue Management System

• Interoperable Transliteration Software System

• Thibus Trilingual Software System (Sinhala/ Tamil / English)

• Thibus Sinhala / English / Tamil Word translator

• Thibus SinhalaSorting System

• Thibus Word Translator ( web based)

• Thibus Point Of Sales System

• Thibus School Management System

• ThibusME SMS System